Behind the Scenes: A Day in the Life of an Event Planner
Behind every picture-perfect event, a well-oiled machine works tirelessly to make the extravaganza happen. An expert event planner transforms any day into a seamlessly orchestrated occasion. Regardless of the event type, hiring a planner proves a strategic investment that alleviates stress for hosts.
From coordinating stunning decorations to securing top-notch services and negotiating favorable contracts, an event planner tackles a diverse array of tasks daily. Event planners’ inboxes buzz continuously, filled with new challenges and opportunities. Event planners bring their magic to weddings, anniversaries, baby showers, product launches, fundraisers, festivals, and countless other gatherings, ensuring each one shines uniquely.
The Hustle in an Event Planner’s Office
No two days mirror each other for an event planner. Significant time goes into engaging clients through calls and emails, weaving connections that bring visions to life. Whether remote conferences or face-to-face discussions, planners expertly negotiate with caterers, florists, and entertainment providers to secure the best prices for their brides and grooms.
Mastery over computer organization and spreadsheet wizardry stands as crucial for seamless planning. Yet, event planners often find themselves out of the office, exploring potential venues and attending pivotal meetings. Indeed, one of their most critical decisions—selecting the perfect venue—unfolds in the field, where they match locations with client dreams.
Choosing the Event’s Ideal Location: New Jersey
Choosing the ideal location unfolds as a crucial part of an event planner’s daily agenda. When pinpointing the perfect venue, planners first gauge the size of the guest list, ensuring the venue’s capacity aligns with the client’s expectations and budget. Understanding the audience’s preferences and the specific demands of the event also plays a pivotal role in the decision-making process.
Some clients prefer a large outdoor venue, and some prefer a smaller indoor venue with air conditioning. To solidify their choice, event planners diligently set the client’s goals, scout potential venues, and conduct site visits. These steps guarantee the space not only meets but exceeds expectations, paving the way for a successful event. Once the client and planner land on a unanimous decision, it is time to move on to event preparation.
Wedding Event Preparation
For an event planner, the days leading up to your wedding can seem more demanding than the day of. For a wedding, key tasks may include finalizing decorations, setting up chairs, and florals, coordinating linens, and scheduling staff. For a public or corporate event, they may be finalizing marketing and PR efforts, crafting a menu, or sorting out bartenders and serving staff. By being prepared before the event, the event planner can devote all their attention to their client and their needs on the big day to ensure the event moves smoothly.
The Big Wedding Day
On the day of the event, an event planner’s hard work finally comes to fruition. This day can be full of decisions and itineraries to follow. Event planners often manage to swiftly handle deliveries, schedules, food preparation, and decoration setups in impressively brief timeframes. On top of the time constraints, wedding planners often try to keep these big decisions and planning off the plate of the event’s host and guests.
Even with all these stressors happening so quickly on the big day, wedding planners often work well under pressure and thrive with the expectations placed on them. After the event ends, the planner will usually check up on the client or “host” of the event. Should any issues arise or clients voice complaints, the planner must receive immediate notification.
Final Thoughts on Hiring Event Planners
An event planner relieves stress and makes your important day move smoothly and successfully. The significant work of an event planner makes for fantastic weddings, parties, fundraisers, and more. Let your event planner know you choose Pleasantdale Chateau! Dial (973) 731-5600 to schedule a tour of our beautiful grounds in West Orange, NJ today.
